Introduction:
With the increasing number of phishing and ransomware attacks, enterprises across the globe are doing everything possible to make sure that their data is well-secured and protected.
In most cases, they invest more in protecting the spaces where data is stored.
However, securing the entire data path is crucial, especially when it involves sending data through emails. Email is the most popular, convenient, and widely used mode of communication at present.
It doesn’t matter what industry you belong to, you obviously send some information every day as a part of the usual day-to-day operation through emails. Whether those data pieces are being sent within your organization, threats are still real and you can lose data or be a victim of a data breach at any point.
This is where email protection software comes into action.
Here, in this article, you’ll get the solution to this issue. Let’s start with basic information about secure email encryption solutions.
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Key Features of Modern Email Protection Software:
To keep the new age threats away from your email path you need to understand the important features of secure email encryption service before making your software selection.
The evaluation process should focus on companies that use AI and machine learning algorithms to discover and prevent zero-day exploits alongside polymorphic malware threats.
Protective software needs to include both anti-phishing and anti-spam features that prevent workers from encountering scams targeting their systems.
DLP features assist organizations in preventing data loss by monitoring email transmission of sensitive information.
The encryption of email communications guarantees data protection from all security breaches.
The email authentication mechanisms SPF and DMARC together with DKIM let organizations verify that incoming messages come from authentic sources thus stopping spoofing and impersonation.
Sandboxing enables secure attachment analysis in safe workspaces to stop malware from spreading to your network.
Your security tools will receive complete protection through the integration of existing security infrastructure.
Choosing the Right Email Protection Solution:
Selecting the right email protection software depends on your organization's specific needs and risk profile. Consider the following factors, so that you can pick the most suitable email protection service as per your requirements.
Scalability: Choose a solution that can grow with your business.
Ease of Use: The software should be easy to deploy and manage, even for non-technical users.
Customization: Look for a solution that can be tailored to your specific requirements.
Vendor Reputation: Choose a reputable vendor with a proven track record.
Support: Ensure the vendor offers reliable support and timely updates.
HawkShield’s Secure Email Encryption Solutions:
HawkShield offers an AI-powered secure email protection service, that not only helps you to keep your data safe through AI/ML Powered email encryption but also gives enterprises full control over every email that is being sent.
From real-time tracking to identifying sensitive information, from email encryption to blocking of sending sensitive information, HawkShield got you all covered. Have a look at the email shieldings HawkShield has to offer your enterprise.
AI-Powered Threat Detection:
HawkShield’s email protection tool scans email content along with the attachment and lets you know if there is any sensitive information within the email. It generates a detailed report on the sensitive pieces of information. Based on the set policy, it warns, blocks the sender from sending the email, or encrypts those pieces of sensitive information. Along with that the admin also gets alerted in case someone tries to send those information forcefully.
Immediate Threat Response:
The Admin can set specific policies for specific users and information to encrypt, block, or set the policy to request approval. This way the admin will be in full control over the sharing of data and will also be able to audit trails for compliance proof.
Email Expiry and Revocation:
Have you ever wondered if you could revert an email once you’ve already sent it? Well, now it’s possible with HawkShield’s email protection. Along with revoking any email even after it is sent, you also can set an expiry date while sending the email, and after that specific date and time, the receiver won’t be able to access the email.
Automated Document Watermarking:
For businesses, the most valuable asset is their data. Suppose someone from your team has attached a document to the mail. Now, when the receiver of that email opens or downloads the document, it will get downloaded with a watermark and that watermark will also be present in the preview. That means more control and ownership of your data.
Prevent Human Error and Insider Threats:
HawkShield’s Email Protection eliminates human error and insider threats by scanning each and every piece of information within the email body along with the attachments. That means in case the user puts any sensitive information mistakenly, it will get detected on the san report and will also get a warning or block message on the basis of the set policy.
Best Practices for Email Security in 2025
Modern problems always require modern solutions. In order to stay protected from cyber criminals, there are some basic practices every business should follow.
Employee Training: Educate your employees about email threats and best practices for safe email use.
Strong Passwords: Enforce the use of strong, unique passwords for all email accounts.
Multi-Factor Authentication (MFA): Implement MFA for an extra layer of security.
Regular Updates: Keep your email software and systems up to date with the latest patches.
Incident Response Plan: Have a plan in place to deal with email security incidents.
Secure Each Email You Send:
Email security is crucial in today’s threat landscape. With cybercriminals targeting email, robust protection is essential. HawkShield’s AI-driven threat detection, email expiry, and automated watermarking offer next-gen security. However, tech alone isn’t enough—employee training, strong passwords, and an incident response plan are vital. Together, these strategies help businesses protect data now and in the future.
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